Human Resources Coordinator

ABOUT OUR COMPANY

Lynx Equity Limited (Lynx) is a Canadian-based private equity firm with a portfolio of over 55 small to mid-sized companies across North America, Europe, and the UK. This number will grow as we acquire new businesses. Our head office is located at Broadview Avenue and Queen Street East in Toronto.

‍

ABOUT THE POSITION

The Human Resources Coordinator (HR Coordinator) plays an important role at the Lynx head office. This highly valued individual will perform a range of duties supporting the HR department and portfolio companies in such areas as; HR administration, onboarding, offboarding, compensation, employee engagement, performance management, and recruitment & selection. 

‍

This is a fantastic position for a highly motivated and disciplined professional. This role offers flexibility with both in-office and remote work options. To ensure the success of our team and the productivity of our projects, we are looking for someone who can maintain a high level of professionalism and focus while working remotely. 

‍

The position is perfect for an experienced professional who is growing in their career and looking for an opportunity to utilize and build their skills. The successful candidate will be a member of a fast-paced and experienced HR team of 5, that will provide opportunities for collaboration, mentorship, and career growth. 

‍

We are looking for someone with a positive attitude, who is hard-working, team-oriented, reliable, and committed to following best HR practices when supporting the Lynx team and our diverse portfolio.   

‍

DUTIES AND RESPONSIBILITIES 

‍

RECRUITMENT AND SELECTION

• Conduct research on various roles.
• Conduct salary searches.
• Recommend duties and responsibilities for job descriptions and job positions.
• Draft job postings.
• Post positions for Lynx and its subsidiary companies.

• Review, log, and qualify resumes and cover letters.

• Schedule screening calls, job interviews, and reference checks.
• Conduct screening calls.
• Assist with job interviews and reference checks and provide input on the selection process as requested.

‍

ONBOARDING AND OFFBOARDING

• Manage the Company’s onboarding program.
• Conduct exit interviews when necessary.

‍

DOCUMENTATION & REPORTING

• Maintain the employee contact and emergency information spreadsheets.
• Maintain the organizational chart.
• Manage the annual employee census collection and maintain the employee HR data spreadsheet.
• Manage designated paper and electronic HR files.
• Prepare HR metrics.

‍

PAYROLL

• Assist with vacation time and sick time management.
• Manage new hire documentation as needed.

‍

WORKFLOW TIME STUDIES

• Conduct workflow time studies.
• Utilize the time study analysis to restructure job descriptions.

‍

EMPLOYEE ENGAGEMENT

Assist with employee engagement by:

• setting up employee engagement survey templates;
• manage survey activity;
• monitoring completion progress, gathering survey results, and creating reports for analysis;
• create employee presentations; and
• contributing ideas and helping implement team-building activities.

‍

PERFORMANCE MANAGEMENT 

• Draft performance review templates.

‍

OTHER

• Assist members of the HR team.
• Assist with and manage ad hoc projects as assigned.
• Conduct research.
• Proofread documents, policies, and manuals.
• Attend HR seminars and workshops.
• Other duties as required.

‍

WHAT WE VALUE

• Demonstrated capability to work collaboratively and communicate effectively.
• Effective listening skills
• Strong interpersonal and team-building skills.
• Ability to task switch.
• Virtual HR experience, with the ability to think globally and interact with people in multiple locations.
• Organization, attention to detail, ability to prioritize tasks, and meet deadlines. 
• Self-starters and high-contributors.

‍

RELATIONSHIPS 

• Internally, interact and foster positive relationships with the Lynx team. 
• Externally, communicate with third-party service providers and agencies, and interact with and foster positive relationships with members of our subsidiary companies.  

‍

WORKING CONDITIONS

• Hybrid work arrangement (in-office day(s) are set by the EVP – Human Resources).
• When meeting virtually we require cameras to be on.
• Ability to work in our Company’s Toronto-based open-concept office.
• Sit or stand in front of a laptop.
• Manual dexterity is required to use a desktop computer/laptop and peripherals.
• Due to the operational hours of our portfolio companies, this position requires occasional flexibility to work outside of standard business hours.
• Must use a PC laptop.

‍

QUALIFICATIONS

• Post-secondary degree or diploma in human resources.
• HR designation would be an asset.
• 2 – 3 years of full-time human resources experience.
• Proficient with MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with Monday.com would be an asset.
• Energetic, positive, and resourceful with an approachable demeanour.
• Flexible with an ability to switch tasks, stay organized, and meet deadlines.
• Strong verbal and written communication skills and interpersonal skills.
• A dedicated and private home work space
• Ability to handle sensitive matters and maintain confidentiality.
• Highly ethical, impartial, diplomatic, respectful, flexible, organized, adaptable, patient, and accountable.

‍

COMPENSATION

• $53K – $58K per annum based on qualifications and experience.
• Group Benefits.
• RRSP Plan with employer contributions.
• Three weeks annual vacation to start.
• Hybrid work arrangement.
• Casual in-office work environment.
• Office is TTC accessible.

‍

HOW TO APPLY – Please apply with your resume and cover letter through Indeed.ca. Although we appreciate each application, only those being considered for the position will be contacted. No recruiters, phone calls, emails, or inquiries directly or through LinkedIn, please.

‍

ACCESSIBILITY – At Lynx Equity Limited, we are committed to fostering an inclusive, accessible environment, where all employees feel valued, respected, and supported. We are an equal opportunity employer that recognizes the value of a diverse workforce. If you require accommodation for the recruitment/interview process, please let us know when selected to take part in our recruitment process so that reasonable arrangements can be made for the appropriate accommodations to be in place.